All You Need to Know About Project Management

Project Managers are the backbone of our team at Ortwein Sign. They oversee the project from the time it’s sold to the time we drive our crew off your lot after successfully installing your signage. To get even more detailed, they handle permitting, work day to day with our fabrication team, and hand off all the needed notes to our installers, while ensuring they have the needed information to do their job. Simply put, our Project Managers make things go smoothly. So in this blog we thought we’d not only give a shoutout to our great team, but we would also break down what makes an effective project management team. So you can see not only how our team works, but also we hope you can take away some pointers for your business.

What is Project Management?

Project Management in many ways is just what it sounds like: managing a specific, or multiple, projects from start to finish. Project Management is used for projects of all sizes, scopes, and industries. For companies without a Project Manager or Project Management team, having an expert project manager on your team can be a revelation to really see how effective and essential a Project Manager can be.

What is a Project Manager’s Role?

While the nuances of a Project Manager’s day-to-day work varies based on the work itself, essentially they oversee the completion of a project from start to finish. This includes creating a timetable for the completion of said project, scheduling and delegating tasks to the team, checking-in on the progress and completion of said tasks, assessing what needs aren’t being met and where needed pulling in additional resources, and all of that while reporting routinely to their supervisors, the relevant parties involved, or both, the overall status of said project.

What is the Project Management Triangle?

The Project Management Triangle is how a project manager manges the quality of the job. The three lines making up the triangle are: scope, time, and cost. You may have heard the old adage “you can have it cheap, you can have it fast, or you can have it done well” This speaks to the very push and pull that makes up the triangle and the struggles of a Project Manager’s role in balancing these demands.

Do Project Managers Need Expertise in the Industry They’re Managing?

While it certainly helps, there could be an argument that the industry elements may be less required than general know-how on simply effectively managing the many elements of a project from start to finish.

At Ortwein Sign, we’ve had Project Managers enter with little experience in the sign industry, but with training we were able to work together to get them up to speed with the nuances of the sign industry.

At the same time, we’ve had Project Managers with experience in our field, and while that’s certainly sped up the onboarding process, what we relied on from them most was their ability to organize, delegate, and manage all aspects of the projects they were given.

What Skills Do Project Managers Need?

Project Managers need a variety of skills, including:

Detail-Oriented Thinking

Projects can vary in scope, but as is so often said “the devil’s in the details”. It’s these details where an excellent Project Manager shines, because by overseeing all the smaller elements of a project they help the full project come together.

Time Management

Though many projects may have deadlines coming from leadership, or some external deadline, a Project Manager may need to set these deadlines, and certainly they’ll need to work within deadlines given to them. Project Managers therefore often rely on timelines and progress charts to keep up with where the completion of the project is and also the status of each individual contribution to the greater project.

Communication Skills

Communication Skills may seem obvious as a need for any employee; however, for Project Managers its essential. Not only do Project Managers need to communicate to employees up and down the chain of leadership, but they also need to really listen and grasp the information they’re being given by everyone involved. Oftentimes they’ll have to take the information from the top of the chain and relay it down and vice versa.

Ability to Run Meetings

Though essentially a component of communication skills, one aspect we’d like to single out is the ability to run meetings. Now a smaller project may not require many people to be in a room at one time; however, whether the meeting is small or large, this is another time where the Project Manager will have to field questions, listen closely to all that’s being said, transcribe these notes and often relay them after, and more.

Organizational Skills

These almost needn’t be said; however, sometimes the obvious needs to be stated and that is to say that Project Managers absolutely require organizational skills. Organizational skills are essential at every level, as it’s needed when constructing a timeline, when coordinating notes, when preparing for meetings, etc.

Do Project Managers Need to Be Certified?

Some companies may require certifications, while others may not, but if a Project Manager is looking to get ahead then there are certifications out there established specifically for Project Managers.

One such certification is the Project Management Professional (PMP)®. The PMP is offered by the Project Management Institute.

For more details on the Project Management Institute, visit their website: www.pmi.org

What Pushbacks Do Project Managers Hear Most Often?

Project Managers are an essential tool for many companies; however, that doesn’t mean that the inclusion of Project Managers on a team isn’t sometimes met with doubt and skepticism. Many employees may feel they’re already “handling” their projects just fine, and while that may be true, Project Managers often allow managers, sales team members, and others more time to do the job they were hired for.

Likewise, Project Managers are like a safety net for any missed moments in a project. While it’s ultimately up to the employees working on the project to complete their portion of the job, Project Managers act as a guide and safety line. They make sure nothing falls through the cracks.

What’s the Biggest Struggle for Project Managers?

Project Managers in many ways are the unsung heroes of an office. They usually do not have direct authority over those working on the project, but ultimately their job is ensuring the projects success. Therefore they are incredibly reliant on the work of their team. They often lack “sticks” to ensure success, but they can and should use “carrots” to encourage and support workers up and down the line who help bring the project together. Project Managers can be asked to relay difficult messages to higher-ups, and line workers; however, they also have plenty of opportunity to pass along praise. It’s a difficult balancing act for sure, but an excellent Project Manager rises to these challenges every time.